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Bram Vissers
November 4, 2021

3 Necessary Features for Meeting Room Signage Software

Our software partner Wallboard has written a guest blog for us which looks into three key features for room signage software. With these features, you can truly get the most out of your digital signage!

Calendar Integration in room signage

Most businesses use an calendar system to manage meeting room bookings. When deciding on a content management system (CMS) to run meeting room signage, it is important to note that it will work with the calendar system currently in use. Whether they are using iCal or Google Calendar, this will help to cut back on redundancy in the scheduling processes by eliminating the need to update more than one system.

Along these same lines, it is important that the CMS you choose is versatile enough to work with a wide range of data types. This could be something as simple as an online google sheet or an XML document that houses meeting room availability. This versatility allows for data integrated meeting room signage to be quickly set up and easily managed.

Touch Interactivity of room signage

Being able to interact with a room booking display is important for a couple of reasons. Firstly, it allows users to quickly view available meeting rooms and book them directly from the screen. A meeting can also be canceled from the screen using secure password protection.

Secondly, the ability to touch and interact with a screen instantly increases user engagement. With dynamic screens, users are more likely to book meetings through the tool and will be more informed of what meetings are happening when.

Wallboard Pro DVX Social Image

Customizability of room signage software

Every business wants signage that fits with their brand standards and accomplishes what they need it to. Meeting room signage should be no different. It is important to ensure that the digital signage outside of meeting rooms matches the look and feel of the business it is in. This also means, allowing users to customize the screen messaging to accomplish business goals. This could mean displaying internal messages as a screen saver when no upcoming meetings are booked or providing emergency messaging that can take over the screens. The main point is that businesses are provided with a blank canvas to create signage that completely fits their needs.

Contact us for more information on how Wallboard can help you get started building out engaging meeting room booking displays on your ProDVX devices, like an Android Panel PC. Or find more information on


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