Booked, busy, or free? GGM Gastro now knows at a glance

When you supply professional kitchens across Europe as one of the industry's leading providers, operational efficiency isn't just an ambition, it's the baseline. So when GGM Gastro's own meeting rooms became a source of friction, the company turned to a live availability solution built on ProDVX hardware and connectSignage software, one that would prove useful beyond the meeting room. The result: a premises where availability is never a question mark, whether you're booking a room or looking for a customer advisor.

The problem with invisible availability

GGM Gastro International is no stranger to logistics. The Ochtrup-based wholesaler manages a broad portfolio of catering and hospitality equipment for hotels, restaurants, and commercial kitchens across Europe. But inside its own headquarters, a surprisingly basic problem was slowing people down.

Meeting rooms were booked but sitting empty. Other rooms were occupied without warning. Employees wandered hallways trying to find a free space, or worse, walked into a room mid-meeting. With multiple rooms spread across the company campus, there was simply no reliable way to check availability without physically going to look.

The company needed clarity: not a workaround, but a structural solution that would fit naturally into how employees already worked.

A display outside every door

The approach was straightforward: install a 10-inch touch display directly outside each meeting room, showing live status information at all times. Each screen displays whether the room is free or occupied, the title of the current meeting, and the next booking in the queue.

What makes it practical is the flexibility of how rooms can be booked. Employees can reserve a room directly on the display or through Microsoft 365 and Outlook, whichever fits their workflow. The system syncs automatically, so there's no risk of the screen showing outdated information.

The solution didn't stop at meeting rooms. GGM Gastro extended the same logic to its showroom, where displays show in real time whether customer advisors are available or already in consultation with a client. For a company that prides itself on serving hospitality professionals, the parallel makes sense: the same clarity that keeps internal meetings running smoothly also shapes the experience for visiting customers. Staff can coordinate without interrupting ongoing consultations, and customers are directed to the right person without having to ask around. One system, two use cases, and two very different problems solved.

ggmgastroInternational

Dennis Krüssel

Digitalisation Project Lead
GGM Gastro International

With the new digital meeting room solution, we have significantly improved the way we organise our meeting spaces. Room occupancy is now visible at a glance, booking rooms has become much easier, and our meeting rooms are used far more efficiently today.

Hardware by ProDVX

The ProDVX APPC-10SFN was selected as the panel PC for this deployment. The compact 10-inch Android touch display integrates seamlessly with connectSignage and is built for reliable 24/7 operation. Power is delivered via Power over Ethernet, so a single cable handles both data and power.

The displays are mounted using a Nano Tape solution, which means no drilling, no permanent fixings, and no damage to walls or surfaces. It keeps installation simple and leaves the flexibility to reposition a display whenever needed.

Software by connectSignage

connectSignage handles the content and calendar logic behind each display. The platform syncs with Microsoft 365 and Outlook, surfaces current and upcoming bookings in real time, and allows ad hoc reservations directly from the screen. All displays are centrally managed through a web-based cloud dashboard, meaning any content or configuration change can be rolled out across the entire campus from a single interface.

Clarity that works in colour

In daily use, the impact is immediate. The displays use colour-coded frames, green for available, red for occupied, so employees don't even need to read the screen to understand room status. A glance from across the corridor is enough.

The benefits are tangible. Double bookings have dropped, freeing up time that was previously spent on back-and-forth communication to sort out scheduling conflicts. Rooms that were once blocked by ghost reservations are now back in circulation, meaning GGM Gastro gets more out of the space it already has. Employees spend less time searching and more time doing, and meetings start on time because the room is ready and confirmed before anyone walks in.

In the showroom, the same visibility translates directly to better customer service. Advisors' availability is clear at a glance, so customers are directed to the right person faster and colleagues can coordinate without interrupting ongoing consultations.

The result is a workplace that simply runs more smoothly: less friction, fewer interruptions, and meeting rooms that are actually used the way they were intended.

Interested in implementing a similar solution?

Get in touch to discuss your project!

Vertical

Products