Retail , Corporate
Meeting rooms were reserved via Google Calendar. In practice, questions often arose at the meeting room door: is it available, until when, and can I use it now? This regularly led to confusion and unnecessary coordination. XXL Nutrition was looking for a solution that:
A solution based on Reflex Online software, combined with interactive ProDVX touch displays, was selected. In phase one, three meeting rooms were equipped with 10.1" displays featuring LED indicators, making it immediately clear whether a room is available or occupied.
In daily use, employees notice that:
After the initial period, two additional rooms were equipped with 10-inch displays in phase two. A total of five meeting rooms have now been fitted with this solution.
The approach was straightforward: install a 10-inch touch display directly outside each meeting room, showing live status information at all times. Each screen displays whether the room is free or occupied, the title of the current meeting, and the next booking in the queue.
What makes it practical is the flexibility of how rooms can be booked. Employees can reserve a room directly on the display or through Microsoft 365 and Outlook, whichever fits their workflow. The system syncs automatically, so there's no risk of the screen showing outdated information.
The solution didn't stop at meeting rooms. GGM Gastro extended the same logic to its showroom, where displays show in real time whether customer advisors are available or already in consultation with a client. For a company that prides itself on serving hospitality professionals, the parallel makes sense: the same clarity that keeps internal meetings running smoothly also shapes the experience for visiting customers. Staff can coordinate without interrupting ongoing consultations, and customers are directed to the right person without having to ask around. One system, two use cases, and two very different problems solved.
Digitalisation Project Lead
GGM Gastro International
With the new digital meeting room solution,we have significantly improved the way we organise our meeting spaces. Room occupancy is now visible at a glance,booking rooms has become much easier,and our meeting rooms are used far more efficiently today.
The ProDVX APPC-10SFN was selected as the panel PC for this deployment. The compact 10-inch Android touch display integrates seamlessly with connectSignage and is built for reliable 24/7 operation. Power is delivered via Power over Ethernet, so a single cable handles both data and power.
The displays are mounted using a Nano Tape solution, which means no drilling, no permanent fixings, and no damage to walls or surfaces. It keeps installation simple and leaves the flexibility to reposition a display whenever needed.
connectSignage handles the content and calendar logic behind each display. The platform syncs with Microsoft 365 and Outlook, surfaces current and upcoming bookings in real time, and allows ad hoc reservations directly from the screen. All displays are centrally managed through a web-based cloud dashboard, meaning any content or configuration change can be rolled out across the entire campus from a single interface.
In daily use, the impact is immediate. The displays use colour-coded frames, green for available, red for occupied, so employees don't even need to read the screen to understand room status. A glance from across the corridor is enough.
The benefits are tangible. Double bookings have dropped, freeing up time that was previously spent on back-and-forth communication to sort out scheduling conflicts. Rooms that were once blocked by ghost reservations are now back in circulation, meaning GGM Gastro gets more out of the space it already has. Employees spend less time searching and more time doing, and meetings start on time because the room is ready and confirmed before anyone walks in.
In the showroom, the same visibility translates directly to better customer service. Advisors' availability is clear at a glance, so customers are directed to the right person faster and colleagues can coordinate without interrupting ongoing consultations.
The result is a workplace that simply runs more smoothly: less friction, fewer interruptions, and meeting rooms that are actually used the way they were intended.
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