Meeting rooms were reserved via Google Calendar. In practice, questions often arose at the meeting room door: is it available, until when, and can I use it now? This regularly led to confusion and unnecessary coordination. XXL Nutrition was looking for a solution that:
A solution based on Reflex Online software, combined with interactive ProDVX touch displays, was selected. In phase one, three meeting rooms were equipped with 10.1" displays featuring LED indicators, making it immediately clear whether a room is available or occupied.
In daily use, employees notice that:
After the initial period, two additional rooms were equipped with 10-inch displays in phase two. A total of five meeting rooms have now been fitted with this solution.
"The biggest difference is the convenience. You can immediately see whether a room is available and book it right away. That prevents unnecessary coordination and hassle."
— Guus van Nunen, COO, XXL Nutrition
There was also a second challenge. XXL Nutrition receives raw material suppliers, logistics partners, inspection bodies, and business relations on a daily basis. In an environment where production, storage, and office functions come together, having insight into who is present is essential.
With upcoming audits, the need for professional visitor registration increased. In addition to registration upon arrival, there is now an up-to-date attendance list at all times.
That is why a registration kiosk has been installed at the entrance, featuring a ProDVX 10.1" touch display that allows visitors to register independently. The combination of interactive hardware and digital registration provides a real-time overview of everyone present in the building.
In practice, this provides:
The implementation was completed within a short timeframe, ensuring the organization was prepared for the planned audits.
"The lead time was crucial for us. We needed to move quickly due to audits, and that was handled well."
— Guus van Nunen, COO, XXL Nutrition
Two solutions, one platform
Room booking and visitor registration were introduced separately but reinforce each other in daily practice. Meeting rooms are transparent and easy to manage, visitors are received in a structured way, and attendance is visible at all times.
For this implementation, interactive ProDVX Android Panel PCs were selected, which integrate seamlessly with Reflex Online software and connect easily to Google Workspace. Thanks to this combination, XXL Nutrition now has a scalable solution that can grow alongside the organization.
Within the project, the most suitable ProDVX models were selected for each use case. For the registration kiosk at the entrance, an APPC-10XP was chosen, as LED indication is not required. For the meeting rooms, however, this is essential. Therefore, they are equipped with interactive displays featuring a full RGB LED status bar, such as the APPC-10SF.
"It works exactly as intended. For us, it provides peace of mind: spaces are clearly organized and visitor registration is handled professionally."
— Guus van Nunen, COO, XXL Nutrition
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